Employee Handbook - Manufacturing Organization Oriented
View the table-of-contents.
Following are the contents / policies contained within this pre-formatted Employee Handbook offering. They are organized into the following seven sections. Click each link to view a short description:
Introduction:
Welcome Message
It is customary to formally welcome employees aboard. This template is set-up to do so, with a personal signature, to use as a section in an employee handbook, easily adaptable to another mechanism.
You are “Your Name Here’s” Most Valued Asset
This template defines that employees are a company's most valued asset, and is set-up to do so as a section in an employee handbook, easily adaptable to another mechanism.
Personal Integrity
Integrity begins with the judgments and decisions that each of us make as individuals. How do we define personal integrity? This template defines personal integrity and is set-up to do so as a section in an employee handbook, easily adaptable to another mechanism. It serves as a lead-in to further/additional topics that dwell on values, principles, ethics, behaviors, etc.
Handbook Introduction
This template serves as an introduction to an employee handbook touching on values, standards, policies, guidelines, ethics, etc. It would be easily adaptable to other forms of presentation.
Employment:
Employment At Will Policy
Companies who desire (for legal reasons) to state that no contract exists between the company and an employee will usually adopt this policy. This template states company position on this issue.
Equal Employment Opportunity Policy
Companies that desire to attract and retain qualified talent vital to their success must state position on these issues. This template states company position on these issues.
Immigration Law Policy
The Immigration Reform and Control Act indicates that one must present documentation establishing identity and employment eligibility. This template addresses aliens who are not authorized to work in the United States.
Employment Applications Policy
Companies rely upon the accuracy of information contained in the employment application, as well as the accuracy of other data presented by an applicant or employee. This template addresses this issue and policy violation consequences.
Employment Reference Checks Policy
Most professional organizations check the employment references of an applicant, and respond to reference check inquiries from other employers, to some extent. This template addresses this issue.
Employee Medical Examinations Policy
To help ensure that employees are able to perform one's duties initially and ongoing, safely, medical examinations sometimes randomly, may be required. This template addresses this issue.
Introductory Period Policy
Usually one's first ninety-days of employment are considered an Introductory Period. The Introductory Period would be a time for getting to know one's fellow employees, one's manager, and the responsibilities involved in one's job position, as well as becoming familiar with the company's products and services. This template addresses the introductory period issue.
Employment Types Policy
Most companies clarify the definitions of employment classifications so that employees understand one's employment status and benefit eligibility. This template addresses this issue.
Benefits:
Vacation Eligibility Policy
Vacation time off with pay is usually available at most companies. This template addresses the eligibility, amount, and accrual of this benefit, and is similar to our template Vacation Eligibility - II, but is a different scenario.
Holiday Benefits Policy
Most companies have a policy that formally addresses time off for holidays, notes the days recognized by the company as holidays, and comprehends eligibility as it relates to the Introductory Period, working the business day before and after the holiday, etc. This template addresses the recognized holiday issues.
Sick Leave Benefits Policy
Most companies provide, and have an algorithm for accruing, paid sick leave benefits to eligible regular full-time employees for periods of temporary absence due to illnesses or injuries. This template addresses this benefit and the issues surrounding it.
Bereavement Leave Policy
Employees are entitled to take time off due to the death of an immediate family member. This template addresses what is considered immediate family, and bereavement pay issues.
Operations:
Employee Relations Policy
Most companies demonstrate its commitment to employees by responding adequately and effectively to employee concerns. This template addresses this issue.
Business Ethics Policy
The continued business success and reputation of a company is built upon the principle of ethical conduct. This template addresses these ethical issues.
Employee Conduct Policy
A company expects an employee to behave in a manner that ensures and protects the interests and safety of all employees and the organization. This template addresses these issues.
Non-Disclosure Policy
The protection of proprietary and confidential business information and trade secrets is vital to the future and the success of any company. This template addresses the issues regarding this topic, and is similar to our templates Proprietary Information and Information Handling, but written at a lower level and includes disciplinary actions that could be a result of policy violation.
Harassment Policy
This template addresses discrimination, sexual and other unlawful harassment.
Workplace Violence Prevention Policy
Most companies value their employees as one of their most important assets. Given the increasing violence in society in general, most companies have adopted this policy. This template addresses this issue, and is similar to our template Workplace Violence, but is different and is written at a lower level.
Usage of Alcohol & Illegal Drugs Policy
To enable a company with the ability to maintain an illegal drug and alcohol problem free workplace, this template addresses the random testing of employees and the consequences of policy violation.
Usage of Equipment and Vehicles Policy
Equipment and vehicles essential to accomplish job duties are expensive and may be difficult to replace. This template addresses the improper, careless, negligent, destructive, or unsafe use or operation of equipment or vehicles, and the consequences of policy violation.
Safety & Safety Attire Policy
Most companies have a policy that addresses the health and safety of their employees. This template addresses these physical issues, and is similar to our template Health & Safety, but is more detailed and definitely oriented toward a manufacturing environment.
Attendance & Tardiness Policy
To meet customer commitments and to satisfy production schedules, companies expect an employee to be reliable, and to be punctual in reporting for scheduled work. Absenteeism and tardiness place a burden on other employees and on the company. Poor attendance and excessive tardiness are disruptive. This template addresses these issues, and adapts to all business types.
Performance Evaluations Policy
Most companies evaluate employee performance after the introductory period, and on an ongoing 12-month cycle on or about the anniversary of the date of hire. This template addresses this issue.
Personal Appearance & Grooming Policy
Dress, grooming, and personal cleanliness standards contribute to the morale of all employees and affect the business image a company presents to customers and visitors. This template, manufacturing or hourly focused, addresses this issue.
Recording Hours Worked (Timekeeping) Policy
Accurately recording time worked is a responsibility of most employees. This template states company position relative to this issue.
Smoking Policy
This template addresses the no smoking in the workplace issue.
Telephone Usage Policy
This template addresses personal use and usage of an appropriate greeting.
Overtime Policy
When operating requirements or other needs cannot be met during regular working hours, some companies provide additional compensation for hours worked over and above the norm. This template addresses issues related to overtime work assignment, selection, authorization, pay calculation, etc.
Payday Policy
Payday is an important ongoing re-occurring event. This template, manufacturing or hourly focused, addresses this issue.
Miscellaneous:
Personnel/Personal Data Changes Policy
Employees must notify the company of any changes in personnel or personal data. Personal information should be accurate and current at all times. This template addresses this issue.
Personnel Files Access Policy
Companies normally maintain a personnel file on each employee. There are issues related to this business necessity. This template addresses these issues.
Jury Duty Policy
Companies usually support employees who desire to fulfill civic responsibilities by serving jury duty when required. This template addresses proof, pay, and other related aspects.
Outside Employment Policy
Sometimes employees hold or desire to hold work positions outside of, and in addition to, their company's employment. This template addresses issues related to outside employment.
Workplace Visitors Policy
To avoid potential distractions and disturbances, restrict unauthorized visitors, protect against theft, etc. most companies adopt a policy such as this. This template addresses this issue.
Workplace Monitoring Policy
To ensure quality control, employee safety and security, customer satisfaction, and detect theft and misconduct, and discourage or prevent acts of harassment and workplace violence, most companies adopt this policy. This template addresses this issue.
Resignation Policy
Resignation is a voluntary act initiated by an employee. This template states company position relative to this issue.
Discipline:
Negligence Policy
This template addresses the recovery of damages to property, equipment, or loss of customer base due to, avoidable actions or inactions of an employee.
Probation Policy
As an alternative to termination, if one's supervisor believes that an employee is still salvageable, probation may be implemented. This template addresses the issues surrounding this tactic.
Suspension Policy
For serious offenses that do not quite warrant termination or probation, a suspension may be an alternative. This template addresses this issue.
Three-Strikes Policy
The three-strikes policy was instituted to allow supervisors greater flexibility in dealing with problem employees. This template addresses the issues surrounding this alternative.
Closing:
Closing Thoughts
A multi-paragraph closing to the handbook.
Employee Acknowledgement Form
Yes, the last page in the handbook is the employee acknowledgement form.
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