Electronic Mail Guidelines - Electronic Mail

Equipment and information in any form is considered an asset of the company and thus must be properly used and adequately protected. This includes the transmission of information over computer communication networks.

Electronic mail systems are a company resource that without guidelines and sound business practice, could experience severe trauma resulting in deteriorating message delivery and response time or, even worse, system unavailability.

Special note and refrain should be paid to the circulation of chain letters. This activity causes a dramatic increase in the allocation of disk space to user data, a dramatic increase in the likelihood of a computer virus, worm, or Trojan Horse attack, and places a strain on resources that could result in extended outages.

Also, e-mail and other forms of electronic communication are like any other written communication, and are subject to subpoena. This today is one of the most awesome tasks facing corporate management. To make Electronic Mail management even more complex, it is tightly-coupled with document retention (by the way, we also have document retention guidelines click here).

Many times e-mail is good! First, retained e-mail enables a company to respond to any client request or issue after a project has commenced or completed. Second, in the event of a dispute with a customer, vendor, or other third party, a company must be able to defend itself and prove what it did on the project and how it complied with its duties or obligations. Thus, if the e-mail / document in question is necessary to any of these purposes, it should be retained.

So, what are the E-mail risks?

Following is a quick summary of some of them:

• Legal Liability

  As mentioned already, e-mail correspondence is disclosable in legal proceedings. To have a leg to stand on at all companys need to, at a minimum, publish guidelines regarding the usage of their company provided electronic mail systems. If not, usually it's employers rather than employees who are held legally responsible for the contents of messages, and any associated viruses transmitted from their e-mail systems.

• System Unavailability

  Personal / non-business use causes a substantial increase in the allocation of disk space to user data, a dramatic increase in the likelihood of a computer virus, worm, or Trojan Horse attack, and places a strain on resources that could result in deteriorating message delivery and response time or, even worse, system unavailability.

• Detrimental Resource Usage

  Personal / non-business e-mail which quite often contain large attachments, e.g., videos, pictures, etc. use substantial network bandwidth and disk space, which results in a reduced availability of these resources for business related needs.

• Lost Productivity

  A significant amount of e-mail handled by a company’s electronic mail system is not of a business nature. Surveys indicate that the majority of employees use company provided electronic mail systems for personal correspondence. This also has an impact on mail server performance and space utilization.

• Harm to Reputation

  This can happen via e-mail containing offensive, inappropriate, or confidential material.

• Confidentiality Violations

  This can include the divulging of closely guarded company information, e.g., the company's strategic direction, new product plans, other internal information, etc. This could happen accidentally or on purpose.

So, what good will our guidelines do?

You can manage the above noted risks formally by publishing guidelines or policy (policy can be easily formulated from these guidelines). Following are some of the positives that can begin to result from publishing your Electronic Mail Guidelines:

• Greatly improved Electronic Mail usage focus
• Fewer Electronic Mail incidents
• Reduced legal risk
• Fewer audit concerns / comments
• Delivery of best practice information to employees
• Greatly improved business focus

Our Electronic Mail Guidelines document is adaptable to all business types, and is easily customizable in almost any word processing software.

Most of all, there is no waiting! This document will be available via download... and you could be printing and publishing it in a matter of minutes.

Note: Depending on your needs, you might want to take-a-look at our E-Policies Bundle click here which contains a bundle of items, including this item, to support the overall implementation of your Information Security Policy. It will enable you to broaden your e-issues thought process, and allow you to expedite the overall implementation of your Information Security Policy.

Otherwise, to enable the above mentioned positive aspects for your business, there's no reason not to purchase these Electronic Mail Guidelines today.

This solution will address the Electronic Mail Monster.

Electronic Mail Guidelines - Electronic Mail

Price: $ 14.

Note: Plimus Inc., our secure payment processor, is an authorized payment processor for goods and services provided by Skeleton Star.

Your purchase is backed by our ironclad refund guarantee... you have 60 days to work with it. If you are not happy with it for any reason, or no reason at all... we'll refund your money in full... no questions asked.

Immediately after payment via our secure payment processor you will be provided with access to download your purchase.

Note: Everyone who makes a purchase also receives a complimentary membership to the Business Professional website, in addition to an unadvertised bonus.

If you haven't purchased our Electronic Mail Guidelines yet, and you've read this far, maybe trying to get your Electronic Mail Guidelines completed by starting with a template is an intimidating task, or you are too busy fighting fires, or you just don't like doing that sort of thing, or whatever. The fact is, in most situations, this is more than a template... it is it... ready for implementation.

If however, you're still not sure... this is your opportunity to have us create a comprehensive custom one for you.

Take-a-look at our service to provide this custom item... we think that you will be pleasantly surprised at how reasonable our fee is to professionally prepare your Electronic Mail Guidelines for you... Electronic Mail Guidelines Service.

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